Limited information about the hiring company was provided at the time of listing. This opportunity was shared based on details made publicly available by the employer. Applicants are advised to review the official job page for full and updated company information.

We are seeking a highly organised, proactive and discreet Founder Operations & Communications Virtual Executive Assistant (VEA) to provide day-to-day operational, communications and coordination support to the Founder.

This role manages administrative execution, research, document preparation, client communications and digital publishing — freeing the Founder to focus on strategic leadership, partnerships and platform growth. The ideal candidate values stability, loyalty, consistency and professionalism, and takes ownership of execution quality

• Manage calendar scheduling, reminders and time blocks
• Organise inbox and draft routine correspondence
• Prepare meeting agendas, briefing notes and follow-ups
• Format proposals, reports and presentations (PowerPoint / Google Slides)
• Send engagement letters, invoices and payment links
• Track responses, payments and engagement status
• Publish approved content on LinkedIn and website
• Maintain content calendars and posting schedules
• Conduct market, client and partnership research
• Compile reports and basic data summaries
• Maintain rolling calendars, trackers and planning workflows
• Support event and session coordination
• Coordinate personal appointments, travel and private logistics when required

• Must be a university graduate (Bachelor’s degree minimum)
• 1–3+ years’ proven experience as a Virtual Assistant, Administrative Assistant or Executive
Assistant, preferably supporting founders, senior leaders or C-suite executives in fast-paced
environments
• Certifications in Virtual Assistance, Office Administration or Executive Support are an added
advantage
• Experience supporting corporate or executive-level events is an added advantage

REQUIRED SKILLS & PERSONALITY
Skills
• Excellent written and verbal English
• Strong organisation, time management and prioritisation
• Proficient with Google Workspace, PowerPoint, Zoom and email tools
• Comfortable working with online research and digital publishing platforms

Personality & Work Style
• Highly dependable and loyal
• Proactive — anticipates needs and thinks ahead
• Detail-driven and quality-focused
• Discreet and trustworthy
• Calm, professional and responsive
• Takes pride in protecting the Founder’s image and reputation

STRUCTURE & CONFIDENTIALITY
• NDA and non-solicitation agreement required

HOW TO APPLY
Please submit:
• CV
• Short note outlining your experience and availability

Send to: hi@rotacadvisory.com

Applications close on 23 January 2026

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