The Admin / Front Desk Officer will manage the imprest account under the supervision of the Office Manager, oversee all receptionist and secretarial duties at the main entrance desk, and provide outstanding customer service to clients. This role involves office administration, replenishment of office supplies, and assisting in developing and enforcing budgets.

• Job Location: Lagos
• Employment Type: Full-Time (Junior)
• Salary: Not stated

Oilserv Limited is a leading provider of integrated engineering, procurement, construction, installation, and commissioning (EPCIC) services and complementary solutions across the onshore, offshore, and subsea market segments of the oil and gas sector. The company is committed to operational excellence and maintaining a professional work environment.

• Manage the imprest account under the supervision of the Office Manager.
• Oversee all receptionist and secretarial duties at the main entrance desk.
• Provide our clients with outstanding customer service and support.
• Office administration.
• Replenishment of Office Supplies.
• Assist in developing and enforcing budgets.
• Keep front desk tidy and presentable with all necessary material (pens, forms, paper, etc.).
• Ensure that visitors to the company are cordially received in such a manner to promote the image of the company.
• Issue appropriate identification tags to all persons visiting the company and ensure that tags are returned at the end of such visits.
• Ensure that visitors are properly directed to the appropriate officer/personnel whom they wish to see.
• Administer and maintain visitor's record and forward weekly report to the Office Manager.
• In liaison with the security officers, monitor visitors' movement within the company premises where necessary and report violation to the appropriate authorities.
• Maintain a log of visitors and their particulars as may be necessary to ensure proper tracking and analyze visitors' record.
• Safeguard proprietary information, especially to persons unknown to the company and company's competitors.
• Answer questions and address complaints.
• Answer all incoming calls and redirect them or keep messages.
• Receive letters, packages, etc. and distribute them.
• Prepare outgoing mail by drafting correspondence, securing parcels, etc.
• Monitor inventory of supplies and the purchasing of new material with attention to budgetary constraints.
• Organize and supervise other activities (renovations, event planning, etc.).
• Ensure operations adhere to policies and regulations.
• Purchase new material as needed.
• Execute plans, policies, and programs.
• Develop budget recommendations for operating expenditures and/or capital outlay, personal services, equipment, and materials, and maintain revenue as high as possible.
• Provide technical and logistical support for all administrative personnel.
• Assess staff performance and provide coaching and guidance to ensure maximum efficiency.
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations.
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints.
• Monitor costs and expenses to assist in budget preparation.
• Oversee facilities services, maintenance activities, and tradespersons where necessary.
• Keep abreast of all organizational changes and business developments.
• Any other work as assigned.

• Bachelor's degree in Business Administration, Public Administration, or a related field.
• 1-2 years' work experience in an administrative position.
• Ability to think strategically and approach issues from a holistic perspective.
• Excellent resource management skills.
• Excellent people management and mentoring skills.
• Highly motivated, flexible, and proactive.

How to Apply

Interested and qualified candidates should Apply here.

Why This Job Might Be a Good Fit

This role is ideal for an experienced administrative professional based in Lagos who enjoys managing front desk operations, providing excellent customer service, and supporting office administration. It offers a supportive work culture, health insurance, pension contributions, and opportunities for growth and self-development.

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