This Admin Officer role focuses on proactively managing general administration activities and maintaining records of day-to-day operations. The Officer will handle sourcing, procurement, maintenance, and invoice processing for office supplies, facilities, and amenities. Day-to-day work covers administrative operations, cost control, facility management, vendor coordination, and compliance with company policies.

• Job Location: Lekki & Abuja
• Employment Type: Full-time (On-Site)
• Salary: Not stated

VF Global Services Nigeria Limited (commercially known as VFS Global) is the leading outsourced administrative and technology service specialist for diplomatic missions and governments in Nigeria. The company handles front-end, non-judgmental administrative tasks related to visa, passport, and consular applications. This includes document collection, biometric enrollment, and passport return logistics. However, the company plays no role in actual visa decision-making or processing timelines, which remain under the sole discretion of respective embassies.

• Manage daily administration, optimizing expenses for maintenance, utilities, communication, hospitality, and office supplies
• Oversee office infrastructure maintenance, fixtures, and equipment, representing administration during audits
• Supervise communication systems, including video conferencing, landlines, mobiles, and digital infrastructure
• Implement and ensure compliance with contracts negotiated with service providers
• Procure and manage stationery, food, corporate gifts, and other business supplies
• Maintain expense records, process invoices, and manage claims and recoveries
• Process material management payments through SAP, ensuring compliance with VFAR and purchase policies
• Manage petty cash, prepare vouchers, and handle payments for cellular services, entertainment, and vendors
• Coordinate with employees, vendors, and contractors for office procurement, repairs, and maintenance
• Maintain financial reports, audits, and office operations documentation
• Ensure ISO 14001 compliance for environmental sustainability, managing power, cooling systems, and amenities
• Adhere to the company's Administration SOPs, Global Information Security Policies, and Code of Conduct
• Ensure license and certification compliance, renewing vendor contracts on time
• Manage maintenance contract renewals and vendor relationships
• Oversee premises handover and takeover at lease expiry, ensuring clearance certificates
• Address inquiries and provide troubleshooting support to ensure customer satisfaction
• Promote judicious use of natural resources
• Adhere to the organisation's environment, health, and safety policies, objectives, and guidelines

• 0-2 years of relevant work experience

How to Apply
Interested candidates should Apply here.

Why This Job Might Be a Good Fit
This role suits someone with early administrative experience who wants broad exposure to office operations, procurement, and facility management. Because the position covers vendor coordination, expense tracking, and compliance, it builds practical administrative skills that transfer across corporate services, facilities management, and operations roles.

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