The Administrative Assistant will screen requests for appointments, maintain calendars, coordinate office support services for meetings and events, and perform a variety of administrative duties.

• Job Location: Abuja
• Employment Type: Full-Time
• Salary: Not stated

Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental, and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. The organization saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration.

• Screen requests for appointments with supervisor, maintain supervisor’s calendar, confirm mutually convenient schedules and arrange appointments, receive visitors, place and screen telephone calls.
• Coordinate office support services for meetings, trainings, seminars, committees, and special projects and events.
• Review, record, distribute and process incoming mail and correspondence, follow-up on pending actions.
• Perform a variety of administrative duties, e.g., contract extensions and requests for temporary staff, leave and attendance recording, budget preparation and follow-up.
• Research, compile, and organize background information and reference materials from various sources for reports, briefs and speeches.
• Monitor and process administrative actions (Human Resources, contracts, procurement, accounting, finance, logistics) in IOM's computerized systems.
• Create and maintain the work unit’s filing and reference systems.
• Perform such other relevant duties as may be assigned.

• Bachelor’s degree in Business Administration or a related field with three years of relevant professional experience; or High school diploma with five years of relevant professional experience.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Attention to detail, ability to organize paperwork in a methodical way.
• Discreet, details and clients-oriented, patient and willingness to learn new things.
• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.
• Knowledge of UN and bilateral donor programming is an advantage.
• Knowledge of Financial rules and regulations and procurement and Human resources processes is an advantage.

How to Apply
Interested candidates should Apply here.

Why This Job Might Be a Good Fit
This role is ideal for an experienced administrative professional based in Abuja with a background in UN or humanitarian organisations. It offers the opportunity to work in a leading UN agency with a mission to promote humane and orderly migration.

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