Bloom Executive VAs provides virtual assistant and automation services. They are currently looking for a skilled Automation Specialist to help design and build an automation system for monitoring real estate auction data and organizing surplus funds opportunities for their operations.

Bloom Executive VAs is looking for a highly skilled Automation & Workflow Virtual Assistant to help design and build an automation system for monitoring real estate auction data and organizing surplus funds opportunities. This role involves building structured workflows that track county websites, extract property data, and organize information into a centralized system.

· Job Location: Remote
· Employment Type: Independent Contractor / Freelance

· Set up automation workflows to monitor county websites for foreclosure auctions, tax sales, and surplus funds lists.
· Detect newly posted auctions, updates, or documents on monitored websites.
· Extract structured data such as property address, owner names, case numbers, auction dates, and sale details.
· Integrate monitoring tools with Google Sheets to automatically log and organize collected data.
· Build automation using platforms such as Make.com, Zapier, or similar tools.
· Create automated workflows that trigger alerts or notifications when new opportunities are detected.
· Automate the downloading and organization of legal or property documents into Google Drive folders.
· Assist in designing a workflow that helps generate draft property ownership timelines (chain-of-title summaries).
· Ensure workflows include checkpoints for human review and approval before final processing.

· Strong experience with automation platforms (Make.com preferred).
· Experience with Make.com, Zapier, or other workflow automation tools.
· Google Sheets automation and data structuring.
· API integrations and webhook usage.
· Web scraping or website monitoring tools (VisualPing or similar).
· Strong analytical and problem-solving skills.
· Ability to design scalable and organized workflow systems.

Bonus Skills (Nice to Have)

· Experience working with real estate data or foreclosure records.
· Experience with document parsing or OCR tools.
· Basic scripting knowledge (Python or similar).
· Experience building automation systems that integrate multiple tools.

What We're Looking For

· Detail-oriented and highly organized.
· Strong problem solver who can recommend efficient automation solutions.
· Comfortable working with data-heavy workflows.
· Ability to build systems that reduce manual work and increase efficiency.

Project Overview & Goal
The goal of this project is to create a semi-automated system that continuously monitors real estate auction sources, collects structured data, organizes documents, and prepares draft records for review by the operations team. More details can be found in the project document linked below.

How to Apply
Interested candidates should apply directly through the Bloom Executive VAs careers portal using the link below. Please include the following in your application:

· A brief description of your experience with automation tools (Make.com, Zapier, etc.).
· Examples of automation workflows you have built in the past.
· Your approach to building a system that monitors websites and automatically logs data into Google Sheets.
· Briefly explain how you would design a system that monitors multiple county websites and automatically sends the data to Google Sheets.

https://bloomexecutive-vas.com/jobs/automation-specialist-make-com-workflow-automation-real-estate-data-systems/

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