The Office Assistant will provide essential administrative and operational support to ensure the smooth daily running of our asset management firm. This role requires a high level of professionalism, discretion, and the ability to multitask in a fast-paced corporate environment. You will be the first point of contact for clients, regulators, and vendors, playing a key role in maintaining the firm’s professional image.

Location: Lekki, Lagos State
 

1. Administrative & Office Support
Reception Management: Greet and direct clients (including HNWIs) and visitors with a warm, professional demeanor.
Document Handling: Assist in filing, scanning, and organizing sensitive investment documents, KYC (Know Your Customer) records, and corporate files.
Correspondence: Manage incoming and outgoing mail, including coordinating with local courier services (e.g., DHL, GIGM) for urgent document deliveries.
Meeting Coordination: Prepare boardrooms for investment committee meetings, ensuring all necessary stationery, refreshments, and technology (AV/Zoom) are set up.
2. Operations & Logistics
Inventory Management: Monitor and restock office supplies (stationery, toiletries, pantry items) to ensure zero downtime in office operations.
Vendor Liaison: Coordinate with external vendors (cleaners, security, water suppliers, and maintenance technicians) to ensure the office environment remains pristine.
Petty Cash: Assist in managing minor office expenses and maintaining accurate records for reimbursement.
3. Executive Assistance
Schedule Support: Provide occasional support to senior analysts or executives with printing, binding presentations, or light scheduling.
Travel Coordination: Assist in making local travel or hotel arrangements for visiting consultants or team members when necessary.

Education: OND, HND, or BSc in Secretarial Studies, Business Administration, or a related field.
Experience: 1–3 years of experience in a similar role, ideally within the financial services, legal, or professional services sector in Lagos.
Tech Savvy: Proficient in Microsoft Office Suite (Word, Excel, Outlook).
Communication: Excellent verbal and written English communication skills; ability to interact confidently with high-level professionals.
Professionalism: Exceptional grooming standards and a polite, helpful attitude.
Local Knowledge: Familiarity with Lagos business districts and logistics.
 

Interested candidates can apply using the link below;  bit.ly/4s2TvOh